Map Point

Pathfinders’ Solution

Client Benefit

Accounting Systems

Review and assess the utilization of current accounting software as an effective accounting tool for the company.

To ensure that the best systems are in place to gather and incorporate required financial information.

Accounting Systems

QuickBooks Implementation/Training

Train your personnel or even move to a completely new accounting software platform.

Basic Business Formula

Design a Basic Business Formula, which is a simplified budget based on the revenue and costs of the business.

This simplified budget allows you to see what the direct effect of modifying cost and overhead expenses.

Variance Analysis

Design a system to monitor deviations from the Basic Business Formula.

Allows you and the management team to see if the company performed better or worse than the business model predicted.

Accounts Receivable

Review and revise the credit & collections procedure for aged accounts receivable and train the appropriate personnel in its use and application.

To ensure that accounts receivable aging is closely monitored to improve cash flow.

Accounts Receivable

Review and revise the present invoicing system and include a progressive invoicing process and credit extension policy, if appropriate.

To ensure that finished jobs are promptly billed and that ongoing jobs have interim invoicing. To provide credit terms for customers using a fixed policy based on risk/benefit analysis.

Trend Analysis

Using historical financial information from the company (assuming sufficient data), create a three-year financial review.

Allows you to see a three-year historical analysis showing performance to see your true numbers. Used in writing budget for next year.

Profit Center Analysis

Identify the company’s main profit centers with associated costs.

To determine which activities of the company generate revenue and assign their related costs.

Chart Of Accounts,
Fiscal Budget, &
Flexible Budget

Develop an annual operating budget using a revised chart of accounts.

To accurately manage the revenue, expenses, and profitability of the company.

Key Indicator Report

Develop a weekly flash report system based on the key productivity indicators and budget variances.

To give management a tool to monitor and manage key productivity indicators and accuracy of the budgeting process.

Project Status Reports

Create a status report of ongoing projects. Similar to the KPI report with additional information on percentage completion of current projects.

Allows company to monitor and manage project based working companies.

Labor Burden

Determine the labor burden of the company.

To ensure that the full cost of labor is correctly calculated and monitored.

Overhead Absorption

Determine the overhead allocation for the company.

To ensure that the overhead of the company is correctly allocated to its activities.

Break – Even Analysis

Determine the break-even point for the company.

To determine at which point the cost of providing services is recaptured.

Cash Flow

Develop a Cash Flow management worksheet

To provide picture of the short term cash position so action can be taken to identify and avoid projected shortages.

Goals & Objectives,
Mission Statement

Help the owner determine the company’s 1-3-5 year business goals and objectives.

To determine where the owners want to be in the short and medium terms and to help them start to lay a foundation to achieve them.

Project Costing/
Profitability,
Job Estimating Process,
Job Cost Tracking

Develop a simplified costing model based on the labor burden, overhead allocation, and break-even data with a view to the seasonality of the business.

To make sure that the full operating cost is represented in the costing model and job pricing.

Management Team

Train the owner and key personnel in CEO/CFO-level tasks and duties during the course of the consulting process.

To allow the owner and key personnel to focus on CEO/CFO-level management activities and learn about subject matter more in keeping with the proper role of senior management including delegation, financial reporting, and management skills.

Functional Organizational Chart,
Positional Organizational Chart

Develop a functional organization chart that identifies the major functions and illustrates the relationship of positions to operational control.

To graphically represent the duties and responsibilities of each functional position and to provide a structure into which the company can grow.

Job Descriptions 1

Develop position guides for up to two key positions and train management in the preparing of position guides.

To help define the responsibilities and provide a written description for supervisory personnel in the company.

Job Descriptions 2

Develop task sheets for up to four non-supervisory positions. Train management on the preparation of task sheets.

To help define the responsibilities and to clearly communicate the expectation of the supervisors to subordinate employees.

Back – Ups or
Cross Training

Implement a back-up and cross training system for key employees.

Allows employees to perform each others duties with each knowing the others’ jobs and delegates duties in case of sickness or loss of employees.

Employee Discipline

Develop a progressive discipline system to deal with policy violations and substandard performance.

To provide balanced positive and negative reinforcement to employees.

Employee Evaluation

Develop an employee performance evaluation system to provide a measurement of employee performance.

To communicate performance standards with employees on an on-going basis and progressively increase these standards.

Merit Review Program,
Employee Incentive Plan

Develop the outlines of an employee incentive plan that is objectively based on profit goals and employee evaluations.

To identify incentives that reward employees for specific job performance at levels and profitability goals set by management.

Employee Handbook

Outline an employee handbook that includes the rules, procedures, directions, instructions, and other information that employees need to reference and understand in the course of their employment.

To provide a fair and uniform set of employment criteria that is easily referenced and understood by all employees regardless of their specific job descriptions.

Future Needs

Conduct a quality needs and gap assessment.

To determine process areas of the company that require attention or correction